Executive Assistant

Opens:
Closes:

Location: Fort Smith Town Hall

Status:     Full-time Term Position (up to December 2028)

Closing Date: May 22, 2026.

The Town of Fort Smith is excited to welcome a detail‑oriented, dependable, and highly motivated Executive Assistant to join our Administration team. This key role offers the opportunity to make a meaningful impact while supporting a dedicated workforce.

OUTLINE OF THE POSITION

Reporting to the Senior Administrative Officer, the Executive Assistant, provides support in preparing bylaws and ensuring all legislative requirements for bylaws is met. Responsible for the Coordination of all activities for the Housing Accelerator Fund (HAF) initiative. Support and facilitate the HAF Committee, including organizing meetings and preparing progress updates and liaise with consultants, contractors, Indigenous governments, GNWT departments, and community stakeholders.

The incumbent will assist in the development of record management plans including electronic files management, assist with the website administration, social media and other communication channels, support in establishing Town’s digital presence and developing relevant Information Technology Policies.

KEY RESPONSIBILITIES AND DUTIES

  • Legislative Support in Collaboration with the Executive Secretary: Research, develop and amend bylaws as required and prepare bylaws for Ministerial approval.
  • Coordinate all activities for the Housing Accelerator Fund (HAF) initiative.
  • Support and facilitate the HAF Committee, including organizing meetings and preparing progress updates.
  • Liaise with consultants, contractors, Indigenous governments, GNWT departments, and community stakeholders.
  • Conduct research on zoning, housing incentives, taxation tools, and best practices in housing policy.
  • Track timelines, milestones, and deliverables for the projects, ensuring all reporting requirements to Council, CMHC, and other funders are met.
  • Organize and lead community engagement sessions and prepare related communications and outreach materials.
  • Prepare monthly and annual progress reports, ensure compliance with funding agreements and timelines, maintain accurate project documentation and records, track project outcomes.
  • Support in developing communication plan, create and distribute month newsletters. 
  • Assist with the website administration, social media and other communication channels as required.
  • Support in establishing Town’s digital presence and developing relevant Information Technology Policies. 
  • Support to Implement the Town's existing Records Management Bylaw.
  • Initiate digitization of Municipal records and create processes to ensure consistent digitization and reduced paper and storage needs.
  • Provide coverage/relief for the Executive Secretary and administrative support to other departments.

KNOWLEDGE, EDUCATION AND EXPERIENCE

  • 2-3-year degree or diploma in administration or a related field.
  • Minimum of four (4) years' experience in an administrative capacity.
  • An equivalent combination of education and experience may be considered.
  • Advanced Microsoft Office skills, thorough knowledge of office equipment, procedures, databases, and spreadsheets.
  • Written and spoken fluency in English.
  • knowledge of municipal and territorial legislation.
  • Time management, strong communication and effective listening skills are required.
  • Able to demonstrate interpersonal skills, problem solving skills, and attention to detail and high level of accuracy.
  • A current criminal records check is required upon hire.

COMPENSATION AND BENEFITS

  • Pay Level/Range:  Level 17 ($73,978.45 - $84,917.18)
  • Northern Allowance paid in addition to base salary.
  • Comprehensive benefits including extended health, dental, vision, life insurance, and paid leave.
  • Employee Assistance Program.

TO APPLY:
Submit your resume and cover letter to corporateservices@fortsmith.ca